Essential ERM Fields
Essential ERM Fields
OhioLINK ERM Task Force Community Forum, 5/9/11
Electronic resource management systems allow library staff to build records for online databases and other resources. The following are fields used at BGSU, used by Ohio institutions (according to the 2010 OhioLINK ERM Task Force survey), and fields chosen as important by students in a BGSU usability study of resource records in 2010.
Fields used at BGSU
| Display to staff and public:
b: resource format d: subject e: description f: public note g: user support h: coverage j: access information k: resource advisory o: connect button r: local contact t: resource name y: resource url |
Display to staff only:
c: tickler log i: incident log l: usage statistics m: administration n: note p: resource id u: trial or trial info x: alt. resource name z: resource mgmt tickler |
Not used at BGSU:
a: author q: not used s: pricing and payment v: resource type w: resource contains |
Most-used fields at institutions in Ohio:
| Field | Used by |
| Resource descriptions | 14 |
| License information (permissions) | 14 |
| Vendor/contact information | 12 |
| License information for ILL/fair use | 11 |
| Logins/passwords | 10 |
| Renewal information | 9 |
| Trial information | 8 |
| Resource advisories | 7 |
| Coverage dates | 6 |
| Tutorials/user guides | 5 |
| Purchase approval information | 4 |
| Payment history | 4 |
Most important fields for BGSU students:
| Field | Circled by |
| Resource descriptions | 14 |
| Dates | 10 |
| Full text (these words) | 7 |
| License information (permissions) | 6 |
| Subjects | 6 |
| Title (resource name) | 5 |
| Local contact (for our Research & Information Desk) | 4 |
| Coverage information (coverage load) | 2 |
| Resource format (includes words like “full text”) | 2 |
| User support (tutorials links) | 2 |
Tips for creating records
New III ERM users will have several hundred default records in their ERMs upon implementation, but other ERM users (including those of the two open-source ERMs listed below) may have to manually input all record information. Still, don’t reinvent the wheel! Use the sites below to find and borrow information instead of creating it from scratch.
General
- University of Missouri Kansas City ERM Task Force Wiki: http://bit.ly/mHsyUd
- UMKC ERM Manual (includes field value descriptions): http://bit.ly/mKuwqu
- UMKC ERM 101: http://bit.ly/lBdCTR
Database urls and descriptions
- Use OhioLINK’s: http://bit.ly/ep7B6h
- Use BGSU’s (updated Summer 2009): http://maurice.bgsu.edu/search/y
- Search the LibGuides Community: http://bit.ly/8OluN0
Vendor contact info and other metadata
- From LYRASIS: http://bit.ly/ktWwEu
- From MINITEX: http://bit.ly/mGaWe1
- From Library Technology Guides (click on “library companies,” “libwebcats”): http://bit.ly/Nd18x
Links to vendor database tutorials
- University of Texas at El Paso: http://bit.ly/l2Bs7o
- University of Nebraska at Kearney: http://bit.ly/jRW7VV
- University of Southern Indiana: http://bit.ly/l0536i
- Suffolk University: http://bit.ly/j25iN3
- Vanderbilt University (for scientific databases only): http://bit.ly/jbwQ9h
Usage statistics and admin modules
- BGSU’s E-resources Statistics Wiki (instructions on downloading statistics for a variety of vendors, including urls and report availability info): http://dbusestats.bgsu.wikispaces.net/
Open-source ERMs
Don’t plan to purchase an ERM? These open-source solutions will do everything from create public webpages to manage license and statistical information.
- CORAL (Notre Dame): http://erm.library.nd.edu/index.html
- ERMes (U of Wisconsin-La Crosse): http://murphylibrary.uwlax.edu/erm/