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Book Orders Placed at Lightning Speed – Well, Almost!

The University Libraries have begun placing orders electronically with our major U.S. book vendor and books are added to the libraries’ collections faster than ever before.

In December 2002, library staff embarked on a journey into 21st century materials ordering with our major U.S. book vendor, YBP Library Services. When we first approached YBP to set up electronic ordering, they suggested that we beta test the major upgrade to their online system, Global Online Bibliographic Information, Edition 2 (GOBI2) simultaneously with setting up the electronic ordering process. We were quick to take advantage of this offer and avoid set-up on YBP’s old system and transfer to the new system. Our beta test participation gave YBP feedback on GOBI2 functionality and provided library staff the chance to learn the new procedures on the new vendor system.

Currently, book orders for scholarly U.S. publications are sent electronically to YBP. More than half — 58% — of items ordered electronically in 2002-03 were filled by YBP within 30 days; 93% of orders were filled within 60 days. By comparison, orders placed and received in 2001-2002 – when all orders were submitted on paper – arrived much more slowly. Only 8% were received within 30 days; 80% were filled within 60 days.

Electronic orders are less time-consuming for the vendor to handle since no manual order entry is needed. Furthermore, delays for processing paper orders within University Libraries are avoided by placing these orders electronically. Orders are entered directly into GOBI2 and sent electronically from GOBI2 to the library system next business day – no mail service delays. GOBI2 checks for duplication of orders with University Libraries’ purchase records and then sends an electronic file customized to create order records in the libraries’ online system. The library system again checks for duplicates as order records are added. After library staff review, unwanted duplicate orders are cancelled with YBP – electronically.

GOBI2 includes many features that assist librarians in selecting materials. Full bibliographic information and additional descriptive information are provided for each book. Tables of contents and book jacket information are also available to advise selection decisions. As librarians select books for purchase online they can also view BGSU’s and OhioLINK libraries’ purchase histories with YBP for specific titles. This information facilitates cooperative collection development within the OhioLINK consortium.

The next step is to create a means for faculty to electronically recommend books for purchase. We’re making progress on various methods for faculty to submit book purchase recommendations to librarians. When technical refinements have been completed, electronic submission of book purchase recommendations will become an option.

Linda A. Brown, Coordinator of Collections

Pick Up OhioLINK Requests at Any OhioLINK Institution

Pick-Up-Anywhere (PUA), a new OhioLINK service, premiered in July 2003. In another effort to provide efficient and effective information delivery to our users, the University Libraries have targeted the distance learner for this newest service. Anyone can use the service, however. Going to another Ohio city during Summer break? Have your OhioLINK request sent to a library near you.

The process for using PUA is quite similar to requesting an item for delivery to the local pick up site. University Libraries offer three pick up locations from which local users can choose: William T. Jerome Library, Ogg Science and Health Library, and Firelands College Library. To request delivery of OhioLINK materials to a site other than BGSU, first locate an item, as usual, in the OhioLINK central catalog. After choosing BGSU as your institution and entering your name and identification number, choose the OhioLINK institution nearest your desired location from the pull down menu. Then choose a pick up site at that institution in the second drop down menu.

When the item arrives at that institution, you can pick it up using your BGSU ID or BGSU Library Validation Card. (If you have entered your email address in your library account, you will be sent an email pick up notification.) The pick up site you chose and the progress of your request can be found in your library account. See the Libraries web page http://www.bgsu.edu/colleges/library/, enter your personal information as required, then click on “Request (Hold) Outstanding.” Your pick up location and status of the item is noted on that screen. Before you leave campus, make sure your library record is updated for borrowing or contact the Circulation Desk staff at circdesk@bgnet.bgsu.edu if you have questions about your account.

Because every OhioLINK institution must participate by having at least one Pick Up Anywhere location to serve users, you have many options for pick up. Check the list to make sure your choice is on the list. As with most new software, some concerns have arisen. For instance, many users live near an OPAL or CONSORT Consortia institution, but do not know them by that name. To see a list of the institutions comprising each consortium, choose OPAL or CONSORT from the institution list and then look at the pull down menu of pick up sites.

If you have questions or would like to know more about the service, contact Mary Beth Zachary at mzachar@bgnet.bgsu.edu or call 419-372-2054.

– Mary Beth Zachary, Head of Access Services

University Libraries Offer Access to Growing Collection of Electronic Journals Four-Millionth Article and Three New Publisher Collections Added

Finding scholarly journal articles used to be a time-consuming process involving going to the library, consulting a periodical index, and then finding the appropriate journal on the shelves. Today, the University Libraries provide immediate, electronic access to scholarly research articles through resources like the OhioLINK Electronic Journal Center (EJC). The EJC, which launched in 1998 with less than one million articles, recently expanded with the addition of the four-millionth article and three new publisher collections.

“The EJC is truly an innovative resource,” OhioLINK’s Executive Director, Tom Sanville, said.
“It is one of the largest, possibly even the largest, collection of electronic journals run by a library consortium.”

The Electronic Journal Center is a growing collection of online journals that can be searched, viewed, and printed from the user’s workstation. When the EJC debuted, it contained journal collections from two publishers. With the recent additions of Berkeley Electronic Press, Cambridge University Press, and Oxford University Press, the EJC has grown to include electronic collections from 33 journal publishers. Students, faculty, and researchers at 84 OhioLINK institutions now have access to more than 5,250 journal titles.

The University Libraries is dedicated to providing an outstanding range of information resources and services to the campus community. By working with OhioLINK to provide access to these quality research resources, the University Libraries strengthen their support of teaching, learning, and research at BGSU.

The OhioLINK Electronic Journal Center continues to be a heavily-used resource. More than 9 million articles have been downloaded statewide since 1998. The use of the service is still growing at 50% annually, with more than 3.5 million articles downloaded in the past 12 months. The EJC continues to surpass all expectations, which proves that Ohio students, faculty, and university researchers crave access to more quality scholarly research journals than their local libraries can purchase individually.

The Ohio Library and Information Network, OhioLINK, is a consortium of 83 Ohio college and university libraries and the State Library of Ohio. For more information, visit the OhioLINK web site at http://www.ohiolink.edu/.

adapted from OhioLINK Press Release
-Beverly J. Stearns, Director of Administrative Programs and Services, University Libraries

OhioLINK Digital Video Collection: Now More Video Access than Ever!

Nearly every day, students come to the library looking for a video to use as part of a class presentation or as an alternative way to learn about a topic. As an instructor you may be interested in documentaries or educational videos to show in one of your classes, or to include among the resources on a class web page. Another source for this type of material is now available to the campus via the OhioLINK Digital Media Center. The new Digital Video Collection complements what is already available to the BGSU community through the Television Learning Services Digital Video Streaming Service (DVSS) at WBGU.The OhioLINK Digital Video Collection contains streaming digital videos covering a wide variety of subjects from the distributor Films for the Humanities & Sciences. Videos have been added to this collection throughout the summer and fall 2003; and, as of the end of October, the initial phase is complete. The collection now includes just fewer than one thousand videos, but this is only the start. In the future, OhioLINK plans to acquire additional videos from Films for the Humanities & Sciences, as well as to cultivate new relationships with other sources for digital media. Topics such as Art & Photography, Business & Economics, Genetics, Global Issues, Health & Wellness, Literature & Language Arts, Math, Psychology, Science, and Study Skills offer just a sample of what is available.

Any member of the BGSU community – including students, faculty, and staff — as well as walk-in library users are authorized to view and download the videos in the collection while on campus. You may access the videos from any computer on campus using plug-in software from RealNetworks. The latest version is called ‘RealOne Player’ and the basic player can be downloaded free. According to OhioLINK, many older versions of Real Player should also work.

Members of the BGSU community may view and download the videos from off campus as well; you will be prompted for your name and campus ID number (aka “P00” number). If you are using a modem instead of a high-speed connection, the system will automatically deliver lower bit-rate streams. The difference in image quality will depend on the complexity of the video you are viewing and your modem speed.

Individual video titles are included in the BGSU Libraries Catalog and the OhioLINK Central Catalog, so you can search there if you have a particular title in mind. You can also search the Digital Video Collection itself, or choose to browse lists of titles or subjects.

According to the OhioLINK use policy, OhioLINK has “licensed this content to allow unlimited simultaneous users, and is committed to maintaining an infrastructure to support unlimited simultaneous use.” The video content is available for individual educational and research purposes. For more information about acceptable use of these materials, please read the OhioLINK Acceptable Use Policy.

For more information about the video collection, take a look at the answers to Frequently Asked Questions: OhioLINK Digital Video, provided by OhioLINK.

Julie Rabine, Bibliographer

A Brave New World: Using Cutting-Edge Technology to Improve Student Learning

Classroom Performance System
The Department of Library Teaching and Learning in University Libraries recently acquired eInstruction’s Classroom Performance System (CPS), a technology that allows instructors to gauge in an instant student understanding of material, that encourages lively whole-class interaction, and that captures student learning assessment data.

With CPS, instructors pose subjective or objective questions to which students respond anonymously via individual wireless response pads that look very much like a remote control for a television or DVD player. Student responses are then tabulated and displayed on the instructor’s projected workstation. Since student responses are anonymous, students are more likely to respond while instructors benefit from the immediate feedback. Instructors can tailor their lesson plans according to student needs, skipping material that students understand and devoting more time to content students need to learn.

The software also has the capability of increasing classroom interactivity. An instructor can present a question based on a specific scenario, have students weigh in with their responses, and then encourage a dialogue among students before revealing the correct answer. This feature in particular has been well received by the instruction librarians and students in classes where the software was used because of the liveliness of interaction it promotes. Instruction librarians, who tend to be guest lecturers, find it difficult to engage students in the single class period they typically have to work with a class. CPS jumpstarts active learning possibilities in these sessions.

The ability of CPS to record student responses will help the Libraries gather data about students’ information literacy skills. Instruction librarians work with students at all levels. By having students in upper-division classes respond to the same set of questions that entry-level students respond to, the Libraries can track improvement in students’ information literacy skills as well as identify areas needing improvement.

Instruction librarians piloted CPS in several classes during summer and fall semesters, and student response was favorable. In fact, in a library instruction session taught this summer for EDTL 680, the students who were primarily high school and elementary school teachers, asked for more information about CPS. They were so impressed with the technology that they wanted to explore the possibility of acquiring the technology for their own school systems.

CPS was funded for University Libraries through a collaborative OBOR Technology Initiatives Grant. An article about this grant project is available in the Spring 2002 issue of Library Newslinks. More information about CPS is available on the eInstruction website <http://www.einstruction.com/>.

SMART Board / Laptops
The Curriculum Resource Center (CRC) is using a SMART Board during instruction sessions as a method to engage students in active learning as well as to expose pre-service Preschool – 12 educators to a new and effective classroom technology tool. The SMART Board is an interactive whiteboard that allows instruction librarians the flexibility to “control software, access and display information from the Internet, run live video from a camera, and deliver CD-ROM presentations” by touching the Board.

CRC using the SmartboardIn essence, the SMART Board becomes the instructor’s keyboard. Important points can be illustrated by writing or drawing with special pens or by using the onscreen highlighter on the touch-sensitive screen. During CRC instruction sessions presenters have used the SMART Board to demonstrate effective online catalog searching techniques, view a visual tour of the CRC via Microsoft PowerPoint, and encourage the use of education-related Internet sites or Preschool – grade 12 research databases. To learn more about the SMART Board visit http://smarttech.com/ and http://www.smarterkids.org/.

CRC using laptops for instructionIn addition to using the SMART Board, CRC instructors have added 24 laptops and an integrated audiovisual equipment system to enhance their instructional sessions. Laptops and equipment were purchased with monies received from Board of Regents instructional equipment funds allocated through the Office of the Provost and additional funds allocated through the Office of the Chief Information Officer at BGSU. Students are actively engaged during CRC sessions by using the laptops to locate educational materials via the University Libraries online catalog, construct effective online search strategies, to identify relevant research articles and evaluate Internet sites.

– Sara Bushong, Head Librarian, Curriculum Resource Center and Cathi Cardwell, Chair, Department of Library Teaching and Learning

Delta Zeta Grows New Leaves on the University Libraries Gift Tree

Last October, University Libraries Dean Lorraine Haricombe was deeply gratified when Jodi Kunk, then Treasurer of the Gamma Tau Chapter of Delta Zeta at Bowling Green State University, announced the sorority’s intention to contribute funds to the University Libraries’ Centennial Campaign. In celebration of their Centennial Anniversary on October 24, 2002, members of Delta Zeta wanted to make a lasting gift to the University. The Libraries’ Centennial Campaign with the theme, “Preserve the Past, Envision the Future,” seemed like the perfect opportunity.

In December, Delta Zeta Toledo Alumnae Chapter President Jennifer Kayackas presented Dean Haricombe with a gift matching that of the Gamma Tau Chapter. According to Dr. Haricombe, “We were thrilled to learn of the Toledo Chapter’s contribution, but not surprised. The Delta Zeta sorority gift is a reflection of their commitment to stimulate one another in the pursuit of knowledge. We are delighted that they have stepped up to the challenge.”

Gifts to the Libraries’ Centennial Campaign help the University Libraries focus on the spatial and environmental needs of the unique and special collections, particularly in the Popular Culture Library, Music Library and Sound Recordings Archives, Curriculum Resource Center, Center for Archival Collections, and Historical Collections of the Great Lakes. Two bronze leaves located on the gift tree in the William T. Jerome Library commemorate the gifts of Delta Zeta.

For more information about the Libraries’ Centennial Campaign call 419.372.2856 or visit the web site http://www.bgsu.edu/colleges/library/giving_lib.html.

Beverly Stearns, Director of Administrative Programs and Services

Serials Management Project 2003-2004

This year saw continuing decreases in support for higher education from the State of Ohio. The materials budget for University Libraries has remained flat for the past three years, and it is anticipated that there will be decreasing budgets for the next biennium. Adding to this difficult budget situation is the continuing increase in journal subscriptions at an annual rate of 8% to 10%.

To manage the process of reviewing periodicals for cancellation effective in 2004, and to communicate with faculty, the University Libraries again built a web site for the Serials Management Project: http://www.bgsu.edu/colleges/library/infosrv/smp/smp1.htm.
University deans, directors, department chairs, and library representatives were informed of the project. Library liaisons were available to meet with departments to provide information about the project.

University Libraries staff are taking the following steps to stretch subscription dollars over as many journals as possible:

  • This year we repeated a strategy begun last year: cancellation of our remaining print subscriptions that duplicate e-journal subscriptions in the OhioLINK Electronic Journal Center (EJC), which provides a permanent archive. Due to inconsistent electronic content a few titles may be continued in print.
  • Additionally, we identified a group of titles with low use (less than one recorded use per year over the last six years) for cancellation.
  • After subtracting the dollar amounts for EJC duplicate titles and low-use titles, we exempted the next $5000 of each department’s periodicals allocation from cancellations. Any department with more than $5000 in subscriptions assigned to it has been asked to recommend titles to cancel that have the least impact on programs and meet the target for the department.
  • Other titles that are purchased in duplicate formats along with general interest titles that are not assigned to departments are being reviewed to identify additional cuts that can be made.

We are reviewing the responses from University departments and will post this information on the Serials Management Project web site. After receiving final faculty feedback, we will complete cancellation decisions and distribute this information to you later this spring. When we receive firm budget information for fiscal year 2003-04, we will finalize cancellation decisions.

Your participation in this process and your concern for the provision of information resources to the University community is greatly appreciated. Thank you for your ideas and recommendations. Should you have any questions or concerns, please contact Linda Brown, Collections Coordinator (lbrown@bgnet.bgsu.edu).

Jeanne Langendorfer, Serials Coordinator
Linda Brown, Collections Coordinator

Explore Treasure Trove at University Libraries!

Teaching your class to use primary source material? Looking for the weather in Philadelphia in 1803? Researching women’s rights in the 19th century? Looking for information on surveillance by the FBI on Martin Luther King, Jr.?

University Libraries own such resources on microfilm, microfiche, and microcard as well as the workstations to scan images for the user to save to disk. Find information about each of the microform research collections owned by the Libraries at http://www.bgsu.edu/colleges/library/infosrv/MicroCollections/index.htm
This web site includes a description of the content of each collection and a list of finding aids to help researchers use the collection. These are linked from a series of pages that provide access by name, subject, time period, or language.

The workstations consist of a computer, scanner and software that allow the user to scan pages from microforms as graphic files (PDF, JPEG, TIFF, etc) and save them on disks. They are located adjacent to Periodicals/Microforms Desk on the main floor of Jerome Library. Student employees provide basic assistance during open hours and instructions for use of the equipment are provided.

For your first visit

  • Plan to use this equipment during business hours so full-time staff are available to assist you.
  • Expect to spend some time learning about the scanner, the Adobe Acrobat software, and the computer.

Bring a PC-compatible Zip disk (100 or 250 mb) with you if you intend to save many images. You may use a 3.5” disk if you need only a few images.

Researchers using interlibrary loan material and students wanting to avoid paying for printing microform images are the most frequent users of this equipment. Students in history and journalism classes scan material from the microform collections to take to their desktops and use in the comfort of their own home at 3:00a.m. Occasionally, the equipment has been busy enough that users have had to wait their turn to use the equipment!

Jeanne Langendorfer, Serials Coordintor
Carol Singer, Reference Librarian

Olinks Service from OhioLINK Makes the Connection

OhioLINK has developed Olinks,an innovative cross-referencing service to help researchers track down the text of articles cited in electronic databases and indexes. Olinks connects citations in OhioLINK-provided databases with other library materials, including both print and electronic resources. Using Olinks, student and faculty researchers alike can more easily take advantage of the many resources provided by OhioLINK and the BGSU Libraries.

At its most basic level, Olinks will tell you whether the library owns the journal being cited, and where it is shelved. If the journal is included in OhioLINK’s Electronic Journal Center, http://journals.ohiolink.edu/ , Olinks provides direct access to the full text of the article. Olinks also features a mechanism for connecting to local electronic journal subscriptions. At this time, approximately two thirds of our locally-owned electronic subscriptions are linked to database citations using Olinks.

Additionally, the Olinks service takes cross-referencing a step beyond local and OhioLINK e-journal subscriptions. Many articles are indexed in more than one database, some of which provide the full text of the article and some of which do not. If you are searching in an OhioLINK database with few or no full text articles and find a citation that is also indexed in a database that does provide the full text, Olinks will make the connection for you.

Olinks is available in all of OhioLINK’s own databases (those with the navy blue, gray, and khaki interface, such as ERIC), as well as the new EBSCO databases, Academic Search Premier and Business Source Premier (with the blue, green, and yellow interface). To use Olinks, just click on the Olinks logo or the phrase “Find A Copy” in your search results list, and a new Olinks window will pop up. If the library subscribes to the journal, the range of dates and location will be displayed. If there is access to an electronic copy of the article, whether through the Electronic Journal Center, a local subscription, or another database, a maroon-colored link to the article will appear at the top of the Olinks box.

For more information, read the answers to Frequently Asked Questions About Olinks provided by OhioLINK: http://olinks.ohiolink.edu/.

Julie Rabine, Bibliographer

Search Multiple Databases with Subject Cluster Searching

OhioLINK and the University Libraries have recently introduced a new research tool called “Subject Cluster Searching.” We have gathered together important databases by their subject matter and developed a tool that allows you to search several databases simultaneously.

With access to more than 100 research databases through OhioLINK and the University Libraries, research can sometimes be a daunting prospect. Now, Subject Cluster Searching offers the convenience of grouping together up to six databases for simultaneous searching. You can search keywords or phrases across these databases and retrieve a variety of types of relevant information, including citations to journal and magazine articles, citations to books, and digital media such as images or videos.

Although Subject Cluster Searching can not handle complex search statements, it can help you determine which databases have the most information about your topic, so that you can search the most relevant databases thoroughly. Additionally, you can use it to search databases with similar content, such as ERIC and Education Abstracts, and remove duplicate results.

The Subject Cluster interface is straightforward and easy to use. Simply select one of the predetermined subject clusters provided, or create a cluster of your own. Then enter a keyword or phrase describing your concept. You will receive up to 50 results from each of the selected databases. And, you can directly access the electronic text of many resources, as well as locate the physical item in the Libraries by using the “Find a Copy” link.

To access Subject Cluster Searching visit the University Libraries research databases main menu at http://maurice.bgsu.edu/search/y , or go directly to http://mds.ohiolink.edu/mds/select . Try it now!

Kelly Broughton, Reference Coordinator

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